September 11 2016 Area Authorizations discussion

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Members in attendance

  • Board Members
    • Logan Pajunen
    • Tracy Hoover
    • James Lancaster
    • Curt Gridley
    • Christian Kindle
    • Dominic Canare (arrived after start)
  • Members
    • Tom McGuire
    • Jeff Eck
    • Jeremiah Burian
    • Mike Barushok
    • Mike Hutton
    • Brad Ruder
    • Matthew Lewis Warren (left early)
    • Rustin Atkeisson


Christian K.'s Notes

  • Frequency/scope of safety classes
    • Minimize the time/detail of safety classes
      • Cover basic safety for that area
      • Time limited target (2 hours?)
    • Open up to more instructors
    • Teach skills in separate classes
    • Some feel that the safety class does not give people ability to use equipment
      • Maybe this is fine if we have more skills classes?
    • If only one person is teaching classes it is too easy for them to fall off
    • Safety classes that cover multiple pieces of equipment (wood/metalshop) do not have the scope to cover how to use each piece of equipment.
    • Safety vs. authorization vs. skills (hands-on)
      • Skills classes can be paid classes
    • Classes tend to shut down the use of the machine for other members
    • Break down shop classes into basic and advanced to reduce scope of classes
      • Distribute workload between specialists
    • Safety classes should be frequent and restricted in scope
      • Keep classes on calendar for new members
      • Need to set guidelines, current system isn’t working well
    • Trying to teach too much at one time
    • Authorization/Instruction have been seemingly coupled, but shouldn’t be
      • Authorization is free given necessary skills
      • Instruction can be charged for
      • Need some well defined standard that needs to be met to be authorized
      • Is an authorized member able to directly instruct an unauthorized member to help them pass the authorization without class?
        • Must be member with signed waiver on file, done with orientation, etc.
  • Documentation/Advertising
    • Access policies need to be kept up to date
    • Machines requiring authorization should be labeled clearly
    • Some areas have no policies defined
    • Machines that require additional skill to operate need to be documented
      • Metalshop: mill, lathe, tormach, etc.
      • Woodshop: lathe, ShopBot
    • Emphasize that membership gives access to equipment that members are ABLE/AUTHORIZED to use
      • Having a key doesn’t mean you can use anything you want
  • Protection of operators and equipment
    • Policies should address personal safety and equipment damage risks
    • Personal safety should be prioritized
    • Can we really ensure that everyone uses the shop safely?
      • Don’t have the ability to enforce
      • To an extent have to trust people to follow the rules
  • Issues
    • Communicate expectations to area leadership
    • Growth of space and equipment has caused our authorizations to lag behind
    • Differing attitudes towards safety
      • Some may be less willing to conform
      • People with experience in the area may be disgruntled at having to take basic classes
        • This shared shop is a different situation than a private shop, everyone needs to conform and learn to use safely in a collaborative environment
  • Authorization/Safety enforcement
    • Lock down access to certain machines with key?
    • Some people may not be aware or care about the authorization
      • What is a Wiki?
    • No good way for members to keep each other accountable.
      • Directory?
    • We can never have enough rules to make everyone use equipment safely
    • Repercussions for being unsafe/abusing equipment
      • Area leadership has the right to revoke access
  • Sharing responsibility
    • Have thorough documentation for instructors to use
    • Have well-defined requirements for classes/instructors
      • Require area leadership to have published steps to becoming an approved authorizer
    • Videos of instruction?
    • Increase area leadership
      • Too many cooks spoil the broth?
      • Dictator title seems problematic
    • We are being harmed more by not having classes than by charging for authorization classes
  • New equipment
    • How do people get authorized?
    • If a safety class covers all equipment in shop, are you authorized for any new equipment in an area?
      • This shouldn’t be the case
  • Summary
    • De-couple authorizations from classes
      • Communicate this clearly
      • Have a path to become authorized without the class
      • Completion of class doesn’t necessarily authorize you
    • Break up big shop areas to make classes more manageable
    • Distribute workload by defining path to become an approved authorizer
      • Set by area leadership
    • Set classes and get them on the calendar to set member expectations
    • Clearly define terms used
      • Authorization
      • Instruction
    • We don’t have the resources to police everything; need to communicate expectations to members


Mike B.’s notes

  • Are we upfront with new prospects about access policies
  • Content not comprehensive
  • Classes not offered often enough and/or last too long
    • 2 hours or less
    • always one on calendar
  • Access policies not aligned with authorization training / or not all approved
  • Training material / subject matter not available in writing
  • Safety of equipment vs personal safety
  • NFC key restriction not ready to implement
  • List of authorized persons not reliably public (on wiki)
  • Need more people doing authorizations
  • Wiki have list of people that can authorize
  • Each machine have key safety points on signage
  • Recording or transcript of safety classes
  • More hands on training after safety classes
  • Divide by equipment type instead of by area, or by individual machine
  • Video training followed by skill demonstration for authorizing trainers
  • Budget revision methodology/schedule
  • Pay instructors,
  • Excess discretion given to BD's,
  • No mechanism for retraining on newly acquired equipment