Difference between revisions of "Admin Tools"

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<div class="toclimit tocshow-1">__TOC__</div>
+
==Equipment Log==
 +
<div class="toclimit tocshow-1">
 +
[[Equipment log]]
  
−
== Security system ==
+
__TOC__</div>
−
=== Access ===
 
−
* https://security.makeict.org
 
−
* Chief Security Officer and delegates
 
−
=== Known issues ===
 
−
* https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Abug
 
−
=== Feature requests ===
 
−
* https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Aenhancement
 
  
−
== Orientation Sign in ==
+
==Event checkin tool==
−
=== Access ===
+
===Access===
−
* [https://accounts.google.com/ServiceLogin?continue=https://script.google.com/macros/s/AKfycbycUxtlhjfHITR_Kp0N-SkzOdpGGVlQEjLNswJ0xkgdmYTswRQ/exec Direct link]
 
−
* Administrators, Onboarding team
 
−
=== How to use ===
 
−
* ''Directions on how to use it''
 
−
=== Known issues ===
 
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* ''List of requested features''
 
  
−
== Event checkin tool ==
+
*[https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzTzHbSwgypihr0zcuwAGafle-AhJn2R0vNflNJWVMPfHrFJf8%2Fexec Direct link]
−
=== Access ===
+
*Event Team, Instructors, Directors, IT, Leads
−
* [https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzTzHbSwgypihr0zcuwAGafle-AhJn2R0vNflNJWVMPfHrFJf8%2Fexec Direct link]
 
−
* Administrators, Events team
 
−
=== How to use ===
 
−
* Click the link above and login with your Google account that is a member of one of the groups with access.
 
−
* Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
 
−
* Click on the class you're checking people in for and give it a minute to load the list of registrants.
 
−
* When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
 
−
** If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
 
−
* Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
 
−
** If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.
 
−
** Blank waivers can usually be found at the front of the makerspace, just below the black payment box on the wall, near the foam cutter.
 
−
** Waivers can also be printed off from [https://drive.google.com/open?id=1VfAQ_1bXtgRWWJTZILMdOUkLEu9e-rOGeBRk6vANEy8 here].
 
  
−
=== Known issues ===
+
===How to use===
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* Digital/Online Waivers
 
−
** Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.
 
  
−
== Event creation tool ==
+
*Click the link above and login with your Google account that is a member of one of the groups with access.
−
=== Access ===
+
*Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
−
* [https://accounts.google.com/ServiceLogin?continue=https://drive.google.com/drive/folders/0B6OtvVg0pDT7ZVg1WTV3cmN5NlE Windows and Linux downloads]
+
*Click on the class you're checking people in for and give it a minute to load the list of registrants.
−
* Administrators, Makerspace Program Director
+
*When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
−
=== How to use ===
+
**If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
−
* ''Directions on how to use it''
+
*Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
−
Once you have the application installed on your computer open it. You will have to log in using your MakeICT.org account. Under the heading there are three choices: Start with a Preset , Copy Existing , and Start from Scratch. The Start with Preset allows you to choose from three profiles: Certification, Workshop, and Class. The Copy Existing allows you to duplicate one of the last several events that were posted. The Start from Scratch gives you a clean default form.
+
**If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.
−
If the person requesting to host an event has filled out the Workshop Proposal Form you should have all the information you need to post the event with exception of a picture to use for the facebook event page. Now your ready to enter the basic information. The name of the event should be brief but informative and should include the name of the presenter. If the event is generic, like a safety class, the name of the presenter is not necessary. If the location is at MakeICT put 1500 E. Douglas in the location field. The description of the event can be taken from the Workshop Proposal (Response) form. It should give details about what the attendee should expect to experience at the event. It should also indicate whether they should bring special materials and if they need to be authorized in a certain area. Simply adding Required authorizations: Woodshop at the bottom of the description will set a flag in the registration to tell the person they need to attend the safety class first.
 
−
As they say timing is everything. Enter the date and time of the event. The RSVP settings dictate the cost for members and non-members.
 
−
Then in the Cross Posting area you can un-check any of the media check boxes if you do not want that type of post. Otherwise hit Create! and watch the magic happen. Windows will open, you will need to sign in to Wild Apricot, facebook, and Meetup but all the information will be fill out for you. When it's done the windows are left open for you to double check and publish. In the Meetup window scroll to the bottom and click Announce. In the calendar window click on Rooms. ect and choose any rooms or resources that are needed for the event. Then save and close. In the facebook page click Publish.
 
−
Close all windows.
 
−
Your done. Wasn't that easy :(  Well it's better than the old way. Thanks to Dominic Canare for this really helpful tool.
 
  
−
=== Known issues ===
+
===Known issues===
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* ''List of requested features''
 
  
−
== Group Copy tool ==
+
*You'll probably get rejected if you are logged in with more than one gmail account. Open the tool in a private window to avoid this issue.
−
=== Access ===
 
−
* [https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzQv_mmWN9OzlRs-wigph8Py00R7lX-mzblW4U0SYAxdmQUh2U%2Fexec Direct link]
 
−
* Administrators
 
−
=== How to use ===
 
−
* ''Directions on how to use it''
 
−
=== Known issues ===
 
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* ''List of requested features''
 
  
−
== Makerspace authorizations tool ==
+
===Feature requests===
−
=== Access ===
 
−
* [https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbwzGVwldpscdPbgdpJ6nyYDPbxYB-Idl7rDoeH_QFN2cnvwmW0%2Fexec Direct Link]
 
−
* Administrators, Laser-heads
 
−
=== How to use ===
 
−
* ''Directions on how to use it''
 
−
=== Known issues ===
 
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* ''List of requested features''
 
  
−
== Member audit tools ==
+
*Digital/Online Waivers
−
=== Access ===
+
**Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.
−
* [https://docs.google.com/spreadsheets/d/1RVOfHRwrt5PKmzcT5Ino3OHQ-U9pcEw8Z_SUt1rWqDg/edit#gid=1476714331 Google Sheets]
 
−
* Directors
 
−
=== How to use ===
 
−
* ''Directions on how to use it''
 
−
=== Known issues ===
 
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* ''List of requested features''
 
  
−
== Member documentation tool ==
+
==Gift Cards==
−
=== Access ===
+
[[Gift cards]]
−
* [https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fmacros%2Fs%2FAKfycbwCbmbKnX1H-vQes8S_6CCA1wg29mgnPzXSz2PYi6u_y6XA9JIh%2Fexec Direct link]
 
−
* Administrators
 
−
=== How to use ===
 
−
* ''Directions on how to use it''
 
−
=== Known issues ===
 
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* Undo button
 
−
* Option to load attendees from multiple events
 
  
−
== Meeting tasks list ==
+
==Security system==
−
=== Access ===
+
===Access===
−
* [http://makeict.org/wiki/Meeting_Tasks Public link on wiki]
 
−
=== How to use ===
 
−
* Wait for it to load. It's slow; be patient.
 
−
* Tasks are grouped by meeting date - each date is a link to the meeting minutes
 
−
=== Known issues ===
 
−
* Slow as molasses
 
−
=== Feature requests ===
 
−
* Speed it up
 
  
−
== Board decisions list ==
+
*https://security.makeict.org
−
=== Access ===
+
*Chief Security Officer and delegates
−
* [http://makeict.org/wiki/Board_Decisions Public link on wiki]
 
−
=== How to use ===
 
−
* Wait for it to load. It's slow; be patient.
 
−
* Decisions are grouped by meeting date - each date is a link to the meeting minutes
 
−
=== Known issues ===
 
−
* Slow as molasses
 
−
=== Feature requests ===
 
−
* Speed it up
 
  
 +
===Known issues===
  
−
== Public Photo Album ==
+
*https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Abug
−
=== Access ===
+
 
−
* [https://goo.gl/photos/M14PV7jCN297faHQ7 Public link]
+
===Feature requests===
−
=== How to use ===
+
 
−
* Click the link
+
*https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Aenhancement
−
* Join the folder
+
 
−
* Drag and drop
+
==Event creation tool==
 +
===Access===
 +
 
 +
*[http://eventcreator.makeict.org eventcreator.makeict.org]
 +
*Event team
 +
 
 +
===How to use===
 +
 
 +
*https://docs.google.com/document/d/1l9AsQglbEP_yAZP4hXp4VV4-xMgtLbs6OnALGG1UqnY/edit
 +
 
 +
===Known issues===
 +
 
 +
*The "delete event" button does not notify attendees that the class is cancelled. It should only be used for fixing classes that were set up in error, or to cancel a class no one has signed up for.
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
==Group Copy tool==
 +
===Access===
 +
 
 +
*[https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzQv_mmWN9OzlRs-wigph8Py00R7lX-mzblW4U0SYAxdmQUh2U%2Fexec Direct link]
 +
*Administrators
 +
 
 +
===How to use===
 +
 
 +
*''Directions on how to use it''
 +
 
 +
===Known issues===
 +
 
 +
*''List of known issues''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
==Makerspace authorizations tool==
 +
===Access===
 +
 
 +
*[https://script.google.com/macros/s/AKfycbzkQ_gNNmiyrzNfGHaDUuEHD8_enAYEW0Sg-LL_6au1tBMRz5H-Colzt6877ClwHRTo/exec Direct Link]
 +
*Administrators, Laser-heads, Leads, Directors, IT
 +
 
 +
===How to use===
 +
 
 +
*Log in with your MakeICT Google account
 +
*Select the authorization
 +
*Select the event to load attendees from
 +
**Or manually enter the desired date and emails of authorizees
 +
*Click the Authorize button next to each email address
 +
**Sometimes this fails and you will need to hit Retry
 +
 
 +
===Known issues===
 +
 
 +
*Sometimes the authorization fails. If this happens you will be presented with a retry button to make another attempt. It can occasionally take several attempts before it succeeds.
 +
*For some reason sometimes the google authorization with multiple logins will be stupid, and give a Page Not Found error
 +
**''If this happens open in a new private tab and login that way.''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
 
 +
==Meeting tasks list==
 +
===Access===
 +
 
 +
*[http://makeict.org/wiki/Meeting_Tasks Public link on wiki]
 +
 
 +
===How to use===
 +
 
 +
*Wait for it to load. It's slow; be patient.
 +
*Tasks are grouped by meeting date - each date is a link to the meeting minutes
 +
 
 +
===Known issues===
 +
 
 +
*Slow as molasses
 +
 
 +
===Feature requests===
 +
 
 +
*Speed it up
 +
 
 +
==Board decisions list==
 +
===Access===
 +
 
 +
*[http://makeict.org/wiki/Board_Decisions Public link on wiki]
 +
 
 +
===How to use===
 +
 
 +
*Wait for it to load. It's slow; be patient.
 +
*Decisions are grouped by meeting date - each date is a link to the meeting minutes
 +
 
 +
===Known issues===
 +
 
 +
*Slow as molasses
 +
 
 +
===Feature requests===
 +
 
 +
*Speed it up
 +
 
 +
 
 +
==Public Photo Album==
 +
===Access===
 +
 
 +
*[https://goo.gl/photos/M14PV7jCN297faHQ7 Public link]
 +
 
 +
===How to use===
 +
 
 +
*Click the link
 +
*Join the folder
 +
*Drag and drop
 +
 
 +
[[Category:best practices]]
 +
 
 +
==Waiver==
 +
[[Waiver]]
 +
 
 +
=Old=
 +
 
 +
==Orientation Sign in==
 +
===Access===
 +
 
 +
*[https://accounts.google.com/ServiceLogin?continue=https://script.google.com/macros/s/AKfycbycUxtlhjfHITR_Kp0N-SkzOdpGGVlQEjLNswJ0xkgdmYTswRQ/exec Direct link]
 +
*Administrators, Onboarding team
 +
 
 +
===How to use===
 +
 
 +
*''Directions on how to use it''
 +
 
 +
===Known issues===
 +
 
 +
*''List of known issues''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
 
 +
==Member audit tools==
 +
===Access===
 +
 
 +
*[https://docs.google.com/spreadsheets/d/1RVOfHRwrt5PKmzcT5Ino3OHQ-U9pcEw8Z_SUt1rWqDg/edit#gid=1476714331 Google Sheets]
 +
*Directors
 +
 
 +
===How to use===
 +
 
 +
*''Directions on how to use it''
 +
 
 +
===Known issues===
 +
 
 +
*''List of known issues''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''

Latest revision as of 14:21, 18 October 2023

Equipment Log

Equipment log

Event checkin tool

Access

  • Direct link
  • Event Team, Instructors, Directors, IT, Leads

How to use

  • Click the link above and login with your Google account that is a member of one of the groups with access.
  • Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
  • Click on the class you're checking people in for and give it a minute to load the list of registrants.
  • When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
    • If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
  • Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
    • If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.

Known issues

  • You'll probably get rejected if you are logged in with more than one gmail account. Open the tool in a private window to avoid this issue.

Feature requests

  • Digital/Online Waivers
    • Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.

Gift Cards

Gift cards

Security system

Access

Known issues

Feature requests

Event creation tool

Access

How to use

Known issues

  • The "delete event" button does not notify attendees that the class is cancelled. It should only be used for fixing classes that were set up in error, or to cancel a class no one has signed up for.

Feature requests

  • List of requested features

Group Copy tool

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Makerspace authorizations tool

Access

  • Direct Link
  • Administrators, Laser-heads, Leads, Directors, IT

How to use

  • Log in with your MakeICT Google account
  • Select the authorization
  • Select the event to load attendees from
    • Or manually enter the desired date and emails of authorizees
  • Click the Authorize button next to each email address
    • Sometimes this fails and you will need to hit Retry

Known issues

  • Sometimes the authorization fails. If this happens you will be presented with a retry button to make another attempt. It can occasionally take several attempts before it succeeds.
  • For some reason sometimes the google authorization with multiple logins will be stupid, and give a Page Not Found error
    • If this happens open in a new private tab and login that way.

Feature requests

  • List of requested features


Meeting tasks list

Access

How to use

  • Wait for it to load. It's slow; be patient.
  • Tasks are grouped by meeting date - each date is a link to the meeting minutes

Known issues

  • Slow as molasses

Feature requests

  • Speed it up

Board decisions list

Access

How to use

  • Wait for it to load. It's slow; be patient.
  • Decisions are grouped by meeting date - each date is a link to the meeting minutes

Known issues

  • Slow as molasses

Feature requests

  • Speed it up


Public Photo Album

Access

How to use

  • Click the link
  • Join the folder
  • Drag and drop

Waiver

Waiver

Old

Orientation Sign in

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features


Member audit tools

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features
Retrieved from "https://wiki.makeict.org/index.php?title=Admin_Tools&oldid=9516"