Difference between revisions of "Admin Tools"

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m (Event creation tool: Fix note on Event creation tool)
(Member documentation tool: Updated access as it needed a new key Functionality should be the same.)
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== Member documentation tool ==
 
== Member documentation tool ==
 
=== Access ===
 
=== Access ===
* [https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fmacros%2Fs%2FAKfycbwCbmbKnX1H-vQes8S_6CCA1wg29mgnPzXSz2PYi6u_y6XA9JIh%2Fexec Direct link]
+
* [https://script.google.com/a/macros/makeict.org/s/AKfycbwCbmbKnX1H-vQes8S_6CCA1wg29mgnPzXSz2PYi6u_y6XA9JIh/exec Direct link]
 
* Administrators
 
* Administrators
 
=== How to use ===
 
=== How to use ===

Revision as of 02:04, 5 March 2018

Security system

Access

Known issues

Feature requests

Orientation Sign in

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Event checkin tool

Access

How to use

  • Click the link above and login with your Google account that is a member of one of the groups with access.
  • Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
  • Click on the class you're checking people in for and give it a minute to load the list of registrants.
  • When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
    • If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
  • Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
    • If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.
    • Blank waivers can usually be found at the front of the makerspace, just below the black payment box on the wall, near the foam cutter.
    • Waivers can also be printed off from here.

Known issues

  • List of known issues

Feature requests

  • Digital/Online Waivers
    • Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.

Event creation tool

Access

How to use

  • Once you have the application installed on your computer, open it.
    • You will have to log in using your MakeICT.org account.
  • Under the heading, there are three choices: Start with a Preset, Copy Existing, and Start from Scratch.
    • Start with Preset allows you to choose from three profiles: Certification, Workshop, and Class.
    • Copy Existing allows you to duplicate one of the last several events that were posted.
    • Start from Scratch gives you a clean, default form.
  • If the person requesting to host an event has filled out the Workshop Proposal Form, you should have all the information you need to post the event (with exception of a picture to use for the Facebook event page).
  • Now you're ready to enter the basic information.
    • The name of the event should be brief, but informative, and should include the name of the presenter.
      • If the event is generic, like a safety class, the name of the presenter is not necessary.
    • If the location is at MakeICT, put 1500 E. Douglas in the location field.
    • The description of the event can be taken from the Workshop Proposal (Response) form.
      • It should give details about what the attendee should expect to experience at the event.
      • It should also indicate whether they should bring special materials and if they need to be authorized in a certain area.
        • Simply adding "Required authorizations: Woodshop" at the bottom of the description will set a flag in the registration to tell the person they need to attend the safety class first.
    • As they say, timing is everything. Enter the date and time of the event. The RSVP settings dictate the cost for members and non-members.
  • Then, in the Cross Posting area, you can un-check any of the media check boxes if you do not want that type of post. Otherwise, hit "Create!" and watch the magic happen!
    • Windows will open, you will need to sign in to Wild Apricot, Facebook, and Meetup, but all the information will be filled out for you.
  • When it's done, the windows are left open for you to double check and publish.
    • In the Meetup window, scroll to the bottom and click "Announce".
    • In the calendar window, click on Rooms. ect and choose any rooms or resources that are needed for the event. Then save and close.
    • In the Facebook page, click "Publish".
  • Close all windows.
  • You're done. Wasn't that easy? :(
    • (Well it's better than the old way.)
  • Thanks to Dominic Canare for this really helpful tool!

Known issues

  • List of known issues

Feature requests

  • List of requested features

Group Copy tool

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Makerspace authorizations tool

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Member audit tools

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Member documentation tool

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • Undo button
  • Option to load attendees from multiple events

Meeting tasks list

Access

How to use

  • Wait for it to load. It's slow; be patient.
  • Tasks are grouped by meeting date - each date is a link to the meeting minutes

Known issues

  • Slow as molasses

Feature requests

  • Speed it up

Board decisions list

Access

How to use

  • Wait for it to load. It's slow; be patient.
  • Decisions are grouped by meeting date - each date is a link to the meeting minutes

Known issues

  • Slow as molasses

Feature requests

  • Speed it up


Public Photo Album

Access

How to use

  • Click the link
  • Join the folder
  • Drag and drop