August 26 2018

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2018 August 16


AGENDA

Roll Call

Board Members

  • President - Kim Burton
  • Vice President - LaDeana Dockery
  • Treasurer - David Springs
  • Secretary - vacant
  • At Large Director - Paul Maseberg
  • At Large Director - Needs replaced
  • At Large Director - Malissa Long
  • At Large Director - James Lancaster

Members

Standing Items

  • Thanks & recognition


New Business

Review meeting goals and ground rules

  • Good ideas from 2016
  • Volunteer health check
  • Procedure note we've learned: To avoid ties, president should abstain from voting except to settle a tie. Another good strategy is to have an odd number of board members.

Vacancy Filling

  • Vote on interim board member, or hold new election for the open spot. -- Jeremiah quit.
  • Area lead vacancies?
  • Ideas:
    • Next up from the election.
    • Appoint someone.
    • Hold a new election.
    • Leave vacant - cannot, per the bylaws
    • Ask for volunteers?
  • Need a decision by August.
    • Kim: wants to do an election.
    • Paul: concerns based on last election that we don’t already have an election committee in place, this might be as big of a fiasco.
    • Zac: worried that an election would confuse members.
    • Devin: election is a good idea.
    • Patrick: if the bylaws were more clear, that would be nice. We need to figure out how to do elections properly.
    • Curt: Interim until election is a bad idea. Either appoint someone or hold an election in September. If you’re going to hold an election, you better do it right.
    • Mike B: Questions about the wording of the bylaws. The ‘regular meeting’ probably doesn't mean membership meeting, it probably means the next board meeting.
    • LaDeana moves to take this offline so that the board can do the homework so we know if we appoint someone or elect someone. No second. Motion fails.
    • Kez moves that we appoint Dominic Canare for the remainder of the term to end June 2019. Kim seconds the motion.
      • Count: 1 in favor, 5 opposed.
    • David moves that we appoint an interim board member from the people who were voted upon already from those who ran in June 2018 in order of count. Malissa seconds.
      • Discussion: Wants to start with Rustin and then go down the list on number of votes. This is an appointment.
      • Count: 4 in favor, 1 opposed, 2 abstained.
    • @DECISION: The method for deciding who to appoint to the vacant position will be to appoint the person with the next greatest number of votes received during the annual election.
    • David moves to appoint Rusty based on his votes from the previous election, effective this moment. Malissa seconds.
      • Discussion: none.
      • Count: 5 in favor, 1 opposed, 1 abstain.
    • @DECISION: Rusty is appointed to the vacant Director At Large position.
      • David moves that the current term serves as one of the three consecutive terms listed in Article V Section 1 in regards to Rustin’s appointment as an At-Large Director. Malissa seconds.
      • Discussion: Rustin accepts this.
      • Count: 6 in favor, 2 abstain.
    • @DECISION: Rusty’s appointment will count towards the three term limit specified in the Bylaws.


Finance committee

  • Policy proposal:
    • David’s proposed policy: “Checks and Balances.
    • Going over transactions each month with at least one board member.
    • David moves to accept his proposed policy. Malissa seconds.
      • Discussion:
        • Paul: if we’re having an official audit, can we just entrust the finance committee to do this? **** David would prefer that it be a rotating board member.
        • James: a second check is a great idea.
        • David: as many eyes on the finances is a good idea.
      • Count: 7 in favor, 1 abstain.
    • @DECISION: David’s proposed “Checks and Balances” policy is adopted.
  • DevICT/KLF status
    • contacted David about insurance. He pointed them in the right direction.
    • We’re still in the process of helping them get their ducks in a row. Nothing new to report.

Quarterly Meeting Planning

  • September - need to pick a date
    • @DECISION: The September quarterly member meeting shall be held on Sunday, September 16, 2018 at 5pm.

Magic Wheelchair

  • Building a wheelchair for Ryan - Highway Patrol Car
    • David - we are the official builders for this build.

Education

  • Recruiting inkscape teachers - Eric
    • no update.

Gun/firearms policy

  • Zac to update
    • That has gone to Ken as of two board meetings ago…
    • @TODO (Ken, no date): Propose a guns/firearms policy.



Security

Committee Reports

Committees

  • Finance (David)


Decision Summary

    Task Summary