Difference between revisions of "Key Policy"
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'''A key that grants 24/7 access to the MakeICT Makerspace can be obtained, at the discretion of the Security Group, by members who meet the following criteria:''' | '''A key that grants 24/7 access to the MakeICT Makerspace can be obtained, at the discretion of the Security Group, by members who meet the following criteria:''' | ||
| − | == Obtaining a key == | + | === Obtaining a key === |
# Participate in a New Member Orientation and be an active member in good standing with MakeICT and all of its programs. | # Participate in a New Member Orientation and be an active member in good standing with MakeICT and all of its programs. | ||
# Become part of the community by completing a [{{KeyApplicationForm}} Key Application Form] that includes the following: | # Become part of the community by completing a [{{KeyApplicationForm}} Key Application Form] that includes the following: | ||
#* A few multiple-choice and short answer questions to learn more about you. | #* A few multiple-choice and short answer questions to learn more about you. | ||
#* 6 signature fields to meet some members of our community: | #* 6 signature fields to meet some members of our community: | ||
| − | #** 2 | + | #** 2 board members or program directors |
| − | # | + | #** 2 area leads, assistant area leads, or committee leads |
| + | #** 2 active keyed members | ||
| + | #* Signers will get acquainted with you by asking you questions about yourself. | ||
#** Each signature must be unique and indicates they personally sponsor your [{{KeyApplicationForm}} Key Application Form]. | #** Each signature must be unique and indicates they personally sponsor your [{{KeyApplicationForm}} Key Application Form]. | ||
#** Signers reserve the right to ask you to stay around longer before signing your [{{KeyApplicationForm}} Key Application Form]. | #** Signers reserve the right to ask you to stay around longer before signing your [{{KeyApplicationForm}} Key Application Form]. | ||
| Line 17: | Line 19: | ||
# Contact the [[Security_Team|Security Team]] and submit your [{{KeyApplicationForm}} Key Application Form] to request a key. | # Contact the [[Security_Team|Security Team]] and submit your [{{KeyApplicationForm}} Key Application Form] to request a key. | ||
#* Security Officers will ask you questions to become acquainted with you, similar to when you received your signatures. | #* Security Officers will ask you questions to become acquainted with you, similar to when you received your signatures. | ||
| − | === Having a key === | + | ==== Having a key ==== |
* Each member who retains a key and access to the space must have a completed [{{KeyApplicationForm}} Key Application Form] on file. | * Each member who retains a key and access to the space must have a completed [{{KeyApplicationForm}} Key Application Form] on file. | ||
| − | === Losing a key === | + | ==== Losing a key ==== |
* A lost key must be reported immediately so that it can be deactivated. If the key is found later, it can be reactivated. | * A lost key must be reported immediately so that it can be deactivated. If the key is found later, it can be reactivated. | ||
* Replacement keys are $5.00. | * Replacement keys are $5.00. | ||
| − | ==== Revoking key access ==== | + | ===== Revoking key access ===== |
* The following events may result in forfeiture of your key: | * The following events may result in forfeiture of your key: | ||
** Loaning your key to any other person. | ** Loaning your key to any other person. | ||
| Line 32: | Line 34: | ||
* In the event a key is revoked, Lead Security Officer shall notify the appropriate member, the Makerspace Area Leads, and the Board of Directors of the reason by phone or E-mail within 48 hours. | * In the event a key is revoked, Lead Security Officer shall notify the appropriate member, the Makerspace Area Leads, and the Board of Directors of the reason by phone or E-mail within 48 hours. | ||
| − | ==== Regaining key access ==== | + | ===== Regaining key access ===== |
* If a member's key is revoked, they can request another one by filling out another [{{KeyApplicationForm}} Key Application Form] and submitting it to the Board of Directors. | * If a member's key is revoked, they can request another one by filling out another [{{KeyApplicationForm}} Key Application Form] and submitting it to the Board of Directors. | ||
| − | == Special cases == | + | === Special cases === |
* The [{{KeyApplicationForm}} Key Application Form] process can be bypassed with a [{{KeyAssignmentForm}} Key Assignment Form] filled out by the Lead Security Officer. | * The [{{KeyApplicationForm}} Key Application Form] process can be bypassed with a [{{KeyAssignmentForm}} Key Assignment Form] filled out by the Lead Security Officer. | ||
| − | == Forms == | + | === Forms === |
* All changes to the [{{KeyApplicationForm}} Key Application] or [{{KeyAssignmentForm}} Key Assignment] forms must be submitted to the board for approval. | * All changes to the [{{KeyApplicationForm}} Key Application] or [{{KeyAssignmentForm}} Key Assignment] forms must be submitted to the board for approval. | ||
| − | Initial policy approved by the board on [[January_2_2017|January 2, 2017]]. Additions to the policy were approved on [[ | + | Initial policy approved by the board on [[January_2_2017|January 2, 2017]]. Additions to the policy were approved on [[May 30 2017]], [[October 16 2017]], and [[May 21 2018]]. |
<noinclude> | <noinclude> | ||
[[Category:Rules and policies]] | [[Category:Rules and policies]] | ||
</noinclude> | </noinclude> | ||
Latest revision as of 05:47, 22 May 2018
A key that grants 24/7 access to the MakeICT Makerspace can be obtained, at the discretion of the Security Group, by members who meet the following criteria:
Contents
Obtaining a key
- Participate in a New Member Orientation and be an active member in good standing with MakeICT and all of its programs.
- Become part of the community by completing a Key Application Form that includes the following:
- A few multiple-choice and short answer questions to learn more about you.
- 6 signature fields to meet some members of our community:
- 2 board members or program directors
- 2 area leads, assistant area leads, or committee leads
- 2 active keyed members
- Signers will get acquainted with you by asking you questions about yourself.
- Each signature must be unique and indicates they personally sponsor your Key Application Form.
- Signers reserve the right to ask you to stay around longer before signing your Key Application Form.
- Signers who qualify for multiple signatures on the Key Application Form may only sign once.
- Some rules that you must adhere to including but not limited to:
- Contact the Security Team and submit your Key Application Form to request a key.
- Security Officers will ask you questions to become acquainted with you, similar to when you received your signatures.
Having a key
- Each member who retains a key and access to the space must have a completed Key Application Form on file.
Losing a key
- A lost key must be reported immediately so that it can be deactivated. If the key is found later, it can be reactivated.
- Replacement keys are $5.00.
Revoking key access
- The following events may result in forfeiture of your key:
- Loaning your key to any other person.
- Duplicating your key without authorization.
- Disobeying any policy set by MakeICT or any of its programs.
- Any active Security Officer may deactivate a key of a member and must immediately notify the Lead Security Officer.
- In the event a key is revoked, Lead Security Officer shall notify the appropriate member, the Makerspace Area Leads, and the Board of Directors of the reason by phone or E-mail within 48 hours.
Regaining key access
- If a member's key is revoked, they can request another one by filling out another Key Application Form and submitting it to the Board of Directors.
Special cases
- The Key Application Form process can be bypassed with a Key Assignment Form filled out by the Lead Security Officer.
Forms
- All changes to the Key Application or Key Assignment forms must be submitted to the board for approval.
Initial policy approved by the board on January 2, 2017. Additions to the policy were approved on May 30 2017, October 16 2017, and May 21 2018.
