Difference between revisions of "October 17 2019"

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* Secretary - Rustin Atkeisson
 
* Secretary - Rustin Atkeisson
 
* At Large Director - LaDeana Dockery  
 
* At Large Director - LaDeana Dockery  
−
* At Large Director - Scott Sullivan
+
* At Large Director - Scott Sullivan (Absent)
 
* At Large Director - Josh Robinson
 
* At Large Director - Josh Robinson
 
* At Large Director - Malisssa Long
 
* At Large Director - Malisssa Long
Line 15: Line 15:
  
 
=== Members ===
 
=== Members ===
 +
*Ken Steadman
 +
*Angela Mejia
 +
*Paula Pankratz
 +
*John Nicholas
 +
*Philip Fraser
 +
*Kate Goad
 +
*Daryl Goad
 +
*James Lancaster
 +
*Patrick Hutchison
 +
*Kim Burton
 +
*John Withers
 +
*Emily Ediger
 +
*Bart Walker
 +
  
 
== Standing Items ==
 
== Standing Items ==
 
* Thanks & recognition
 
* Thanks & recognition
 +
**Rustin thanks for all of the work on the firetruck! & also for keeping up the grass @ new campus
 +
**Josh thanks for keeping up the new campus lawn and working on the new vending machine
 +
**James and Patrick for all the visual aids and research with Booth Elementary
 +
**Building Mod team for working on room layout and tracing circuits
 +
**Gary Titus, Mark Satoria, Terrance, Ken Steadman for knocking out the infrastructure at Booth
 +
**Christian Kindel for keeping 1500 Douglas running
  
 
== Old Business ==
 
== Old Business ==
−
* New Committee Standing Rules Vote
+
* New Committee Standing Rules Vote  
−
 
+
** Trying to establish a way for new areas/groups to form
−
Committees
+
** Current areas will stay areas
−
 
+
** Might modify down the road to provide a path for committees to become areas
−
Committees are voluntary groups, formed in order to operate and maintain an area of the Makerspace, foster growth of a community of interested persons, or accomplish certain needs, subject to the oversight of the Board of Directors. The Three types of committees are:
+
** Goal is to get more individuals involved
−
Standing Committees which are formed by the Board and are on-going
+
**Difference between Area Lead and Committee Lead
−
 
+
*** Area leads have square footage and a budget
−
Ad Hoc Committees which are formed by the board to do a specific task and serve for a defined amount of time
+
*** Committee leads would have to request a budget
−
 
 
−
Specialized Committees are formed by the membership and approved by the Board
 
−
 
 
−
Specialized Committee Formation
 
−
 
 
−
At least 5 members are required to form a specialized committee, by adding the request to the next monthly Board agenda, that included a name of the committee, description of what it does, names all committee members and recommended chair.
 
−
There is no limit to the number of committees a member can serve on.
 
−
If the number of committee members drops below 5, the committee will have a grace period of 30 days in order to recruit enough members to remain active. Committees initially established by the Board of Directors can only be dissolved by vote of the Board.
 
−
Committee Leadership
 
−
 
 
−
Each Committee shall select by vote a recommended Committee Chairperson and shall vote for a Committee Chairperson prior to the September Board Meeting each year, so that the recommendation may be presented to the Board. The Board shall appoint the Chairperson for each Committee, taking into consideration the recommendation of the Committee.
 
−
 
 
−
The Committee Chair, once appointed by the board, shall appoint a Vice Chair.
 
−
 
 
−
Duties of the Committee Chair:
 
−
 
 
−
The principal duty of the Chair is the recruitment of Committee members, and organization of volunteer activities needed to operate and maintain the Committee resources.
 
−
 
 
−
Responsible for operations of the Committee, providing reports on the status and activities of the committee at the monthly Board of Directors meeting, and managing the finances of the committee. This will include reviewing financial transactions attributed to their committee and working with the Treasurer or Accountant to correct any errors.
 
−
 
 
−
Maintaining the safety of the Committee area, including ensuring the safe operation of all tooling.
 
−
 
 
−
Maintaining good order of committee area and resources, ensuring adequate supplies of consumable items are maintained.
 
−
 
 
−
Enforcing the rules established by the committee, and of MakeICT within their area.
 
  
−
Maintain an accurate inventory of all tools and equipment, in the format provided by the Board.
+
https://docs.google.com/document/d/1pPp2IAIORcsZ1njlpP9eZCzRTUaxKRjvaq4RppNbAWc/edit?usp=sharing
 +
*Motion made by Malissa to vote on above rules. No Second
 +
*Standing rules modified to state ‘Committees are voluntary groups, formed in order to operate and maintain a new area of the Makerspace’
 +
*Motion made by Malissa with new verbiage, 2nd by Josh
 +
**Motion passes: 7 approved, 0 abstained
 +
{{Decision | Standing rules for new committee creation approved.}}
  
−
Duties of the Vice-Chair
+
**Working on brochures to hand out to neighbors over the weekend - Alysa will work on this
 +
**Going to have lo-key get together with the new neighbors October 25th
 +
**Need to put up signs on doors saying what each room will be and what tools will be in each room
 +
***Need to have a cleanup day beforehand Wednesday and Thursday as needed
  
−
Assist the Chair, as determined by the Chair or by the Committee at large
 
  
−
Provide oversight and supervision of the Committee area when Chair is not present
+
*Current Committees
 +
**Communications (standing committee, exempt from 5 head rule)
 +
***Facebook, Malissa Long Wilson / General call for Makers & Updates, LaDeana Dockery
 +
**IT (standing committee, exempt from 5 head rule)
 +
**Membership & Community (standing committee, exempt from 5 head rule)
 +
***Scholarship (being absorbed by Membership & Community)
 +
**Outreach (standing committee, exempt from 5 head rule)
 +
***Makerfaire (seasonal, being absorbed under Outreach)
  
−
Serve as Interim Chair when:
+
**Finance (standing committee, exempt from 5 head rule)
 +
**Security/Safety (standing committee, exempt from 5 head rule)
 +
**Building Search Committee (ad hoc)
  
−
The Chair is not available due to vacation or illness
+
**Fundraising Committee (standing committee, exempt from 5 head rule)
 +
**Special Projects (to be covered by new committee policy)
 +
**Creator Showroom (to be covered by new committee policy)
  
−
Has resigned or been removed by the Board
+
**Election Committee( ad hoc)
 +
**Awards Committee  (to be covered by new committee policy)
 +
***Kim has agreed to head this committee, she wants the list of donors
 +
**Facilities Committee (new, standing committee, exempt from 5 head rule)
 +
***Cleaning and Organizing (absorbed by Facilities)
 +
****Zoe Urban / Phillip Fitzmaurice / Steve Owens / Kate Goad / Bill Moehring / Paula Pankratz / Terrasel Yoder / Michelle Lefavor
 +
***Inventory Committee (ad hoc, absorbed by Facilities)
  
−
Committee Responsibilities and Rules
+
*Ad Hoc Committees
 +
**Moving Committee
 +
***Jens Torell- budgeting / Jimmy T- logistical planning/moving
 +
**Space Planning Committee
 +
***Jason Phang / Jason Carpenter / James Lancaster / Jimmy T / Emily Ediger / Steve Owens / Paula Pankratz / Anna DiSalvo / Phillip Fraser / Heather New / Terrasel Yoder / Michelle LeFavor
 +
**Physical Move Committee
 +
***Steve Owens / Ian Cazabat / Fork lifts, David Springs / Pallets, Malissa Long Wilson / Pallets, Steve Saner / Tect Aerospace, KGT, Pallets, Paula Pankratz (Howard) could load trailers / Bill Moehring / Paula Pankratz / Truck, Anna DiSalvo / Box truck, James Lancaster / F250 and car hauler, Dean Day / 3/4 Ton Pickup, Jim Hammer (Mr. Science) / Mover, Terrasel Yoder
  
−
Committees shall hold meetings each calendar month at minimum. Committee meetings shall be regularly scheduled on either a specific day of the month (for example, the 13th) or a specified day of the week (for example, the second Monday of each month). To be considered a committee member you must attend 75% of the committee meeting, 9 being the minimum.
+
**Procurement Committee (to be covered by new committee policy)
−
Purchasing
+
**Building Modifications
−
a. The Committee Chair may make purchases of supplies and/or tooling without Committee vote, for purchases in amounts less than $500, or 1/3 of the Committees total fund balance, whichever is smaller.
+
***HVAC, John Nicholas / Architect, Jason Phang / Electrical, Jimmy T / Helper, Steve Owens / DIYer/System Admin, Ian Cazabat / Packing Crates, Paula Pankratz / Basic repair, Bill Moehring / DIYer, Anna DiSalvo / Designer/Builder, Heather New / DIYer & Pickup, Roy Lyon
 +
**Garage Sale Committee
  
−
b. Purchases for items exceeding $500 require a majority vote of the Committee at the next regularly scheduled Committee meeting, or at a duly called emergency meeting, or by a vote of the Board of Directors.
+
*Motion made by Malissa (2nd by Devin) to accept the list of current standing and ad hoc committees as listed in the minutes above.
 +
**Motion Passes: 7 approved, 0 abstained
 +
{{Decision | Committee list updated per Meeting minutes from 10/17/2019.}}
  
−
Committees are responsible for establishing the rules of the Committee area.
+
*Garage Sale
−
The Chair/Vice-Chair shall be empowered to enforce the rules of the Committee, and of MakeICT within the Committee area, and may limit access to the Committee area for a time not to exceed the last day of the subsequent month. The Chair may petition the Security Lead to enforce a longer or more stringent consequence.
+
**Room 7 is full of stuff
−
Committee meetings must be posted on the calendar and announced on the forums. Meetings to select a chair recommendation shall be published a minimum of 5 days in advance.
+
**Started filling Room 8
−
The Chair may hold an emergency Committee meeting with 5 days’ notice on the forums of MakeICT, and on signs conspicuously posted in the committee area, provided a good faith effort to notify all current committee members is performed, and that the time of the meeting is not unreasonably restrictive on the members.
+
**David is loaning a 4x8 trailer to help transport stuff for the fair
−
Committees may establish other positions as needed to ensure the effective operation of the committee, or to accomplish Committee goals. Ad Hoc positions with spending authority, or administrative access to MakeICT resources, require the approval of the Board.
 
−
Each committee will need to maintain a page on the wiki with at least the following information:
 
−
a. The name of the committee chair
 
−
 
 
−
b. A list of all active members
 
−
 
 
−
c. A brief statement listing the goals or tasks assigned to the committee.
 
−
 
 
−
d. Links to any available owner’s manuals or technical information for all committee equipment.
 
−
 
 
−
e. All rules made by the committee for committee areas or covering all committee equipment.
 
−
 
 
−
f. Any new rules made by the committee for specific committee equipment.
 
−
 
 
−
When a committee is dissolved by a vote of the Board all monetary assets will return to the general fund of the makerspace. Any physical assets of the committee can be claimed for use in other areas of the makerspace, any physical assets not claimed by another committee can be disposed of with the written approval of at least 3 Board members.
 
  
 
== New Business==  
 
== New Business==  
Line 111: Line 124:
  
  
−
===Membership (and Community outreach) - Shannon Fisher===
+
===Membership===
 +
Looking for a new committee lead
  
 
===Creator Showroom - Dean Day===
 
===Creator Showroom - Dean Day===
  
 
===Communications (and Wikibrarian) - LaDeana Dockery===
 
===Communications (and Wikibrarian) - LaDeana Dockery===
 +
* Looking for someone to take over Communications
  
 
===Security (and Safety) - Ken Steadman===
 
===Security (and Safety) - Ken Steadman===
 +
* Adding Gary Titus and Phillip Frasier to the Security System
 +
* Have fire detection and have it monitored (working on permit)
 +
*Have motion and door detection and remote monitoring
 +
*Jeff Eck has procured the sheet metal to replace where the wood is on the broken windows in the door
 +
*Still procuring parts to do electronic badge-in on the new building (should be a pretty quick install)
  
−
===Scholarships- Nick Endicott===
+
===Scholarships===
 +
Looking for someone to take over Scholarships
  
 
===Outreach (and Education) - Daryl Goad ===
 
===Outreach (and Education) - Daryl Goad ===
 +
* Did screen printing at Mulvane Library
 +
* Will be doing a lot more in the coming months
 +
*had 1 new member join from a presentation a member gave to MENSA
 +
*Pretty Prairie is looking for volunteers to help teach art and technology
 +
**Malissa and another member taught 2 classes out there
 +
**Pretty Prairie is now considering starting their own makerspace4
 +
**Garden Plains is also looking into starting their own makerspace by teachers
  
 
===Fundraising- Kate Goad===
 
===Fundraising- Kate Goad===
 +
* Had a meeting on 10/16
 +
**Did not get some funds from various Walmarts, suggested we try again Jan. 1st
 +
**Getting addresses from memberships for a direct appeal
 +
**Looking to work with the Building Mod Committee to put together packages for rooms
 +
**Need to get a group together to go in and talk with Granger
 +
**Want to put in a privacy policy so people are more willing to share information
 +
**Solar match $1000 grant
 +
**Want a list of donors for a donor wall
  
 
===Special Projects (and Makerfaire) - Nicole Kirkhart===
 
===Special Projects (and Makerfaire) - Nicole Kirkhart===
 +
*4 makers and community build for Riverfest Parade
 +
*Fire Truck is making progress
 +
**Need to deliver it for a parade on the 26th
 +
**Will have it out on the 25th in front of Hero Complex for Trunk Or Treat
 +
**Candy is being donated by a member
 +
**Josh has volunteered to help 3d print trinkets
  
 
=== Building committee ===
 
=== Building committee ===
 +
*Focusing on plan to get us into the building
 +
**need to meet whatever requirements taken care of that are set forth by zoning and occupancy requirements
 +
**have sprayed for spiders
 +
**are working on getting tile samples tested to make sure they are free of asbestos
 +
**working on getting fire extinguishers inspected (will happen after zoning)
 +
 +
*Adjourned at 8:54pm
  
 
== Decision Summary ==
 
== Decision Summary ==

Latest revision as of 21:04, 17 October 2019

2019 October 17 Board meeting minutes

AGENDA

Roll Call

Board Members

  • President - David Springs
  • Vice President - Alysa Bumgarner
  • Treasurer - Devin Halsey
  • Secretary - Rustin Atkeisson
  • At Large Director - LaDeana Dockery
  • At Large Director - Scott Sullivan (Absent)
  • At Large Director - Josh Robinson
  • At Large Director - Malisssa Long
  • Immediate Past President - Kim Burton

Members

  • Ken Steadman
  • Angela Mejia
  • Paula Pankratz
  • John Nicholas
  • Philip Fraser
  • Kate Goad
  • Daryl Goad
  • James Lancaster
  • Patrick Hutchison
  • Kim Burton
  • John Withers
  • Emily Ediger
  • Bart Walker


Standing Items

  • Thanks & recognition
    • Rustin thanks for all of the work on the firetruck! & also for keeping up the grass @ new campus
    • Josh thanks for keeping up the new campus lawn and working on the new vending machine
    • James and Patrick for all the visual aids and research with Booth Elementary
    • Building Mod team for working on room layout and tracing circuits
    • Gary Titus, Mark Satoria, Terrance, Ken Steadman for knocking out the infrastructure at Booth
    • Christian Kindel for keeping 1500 Douglas running

Old Business

  • New Committee Standing Rules Vote
    • Trying to establish a way for new areas/groups to form
    • Current areas will stay areas
    • Might modify down the road to provide a path for committees to become areas
    • Goal is to get more individuals involved
    • Difference between Area Lead and Committee Lead
      • Area leads have square footage and a budget
      • Committee leads would have to request a budget

https://docs.google.com/document/d/1pPp2IAIORcsZ1njlpP9eZCzRTUaxKRjvaq4RppNbAWc/edit?usp=sharing

  • Motion made by Malissa to vote on above rules. No Second
  • Standing rules modified to state ‘Committees are voluntary groups, formed in order to operate and maintain a new area of the Makerspace’
  • Motion made by Malissa with new verbiage, 2nd by Josh
    • Motion passes: 7 approved, 0 abstained

@DECISION: Standing rules for new committee creation approved.

    • Working on brochures to hand out to neighbors over the weekend - Alysa will work on this
    • Going to have lo-key get together with the new neighbors October 25th
    • Need to put up signs on doors saying what each room will be and what tools will be in each room
      • Need to have a cleanup day beforehand Wednesday and Thursday as needed


  • Current Committees
    • Communications (standing committee, exempt from 5 head rule)
      • Facebook, Malissa Long Wilson / General call for Makers & Updates, LaDeana Dockery
    • IT (standing committee, exempt from 5 head rule)
    • Membership & Community (standing committee, exempt from 5 head rule)
      • Scholarship (being absorbed by Membership & Community)
    • Outreach (standing committee, exempt from 5 head rule)
      • Makerfaire (seasonal, being absorbed under Outreach)
    • Finance (standing committee, exempt from 5 head rule)
    • Security/Safety (standing committee, exempt from 5 head rule)
    • Building Search Committee (ad hoc)
    • Fundraising Committee (standing committee, exempt from 5 head rule)
    • Special Projects (to be covered by new committee policy)
    • Creator Showroom (to be covered by new committee policy)
    • Election Committee( ad hoc)
    • Awards Committee (to be covered by new committee policy)
      • Kim has agreed to head this committee, she wants the list of donors
    • Facilities Committee (new, standing committee, exempt from 5 head rule)
      • Cleaning and Organizing (absorbed by Facilities)
        • Zoe Urban / Phillip Fitzmaurice / Steve Owens / Kate Goad / Bill Moehring / Paula Pankratz / Terrasel Yoder / Michelle Lefavor
      • Inventory Committee (ad hoc, absorbed by Facilities)
  • Ad Hoc Committees
    • Moving Committee
      • Jens Torell- budgeting / Jimmy T- logistical planning/moving
    • Space Planning Committee
      • Jason Phang / Jason Carpenter / James Lancaster / Jimmy T / Emily Ediger / Steve Owens / Paula Pankratz / Anna DiSalvo / Phillip Fraser / Heather New / Terrasel Yoder / Michelle LeFavor
    • Physical Move Committee
      • Steve Owens / Ian Cazabat / Fork lifts, David Springs / Pallets, Malissa Long Wilson / Pallets, Steve Saner / Tect Aerospace, KGT, Pallets, Paula Pankratz (Howard) could load trailers / Bill Moehring / Paula Pankratz / Truck, Anna DiSalvo / Box truck, James Lancaster / F250 and car hauler, Dean Day / 3/4 Ton Pickup, Jim Hammer (Mr. Science) / Mover, Terrasel Yoder
    • Procurement Committee (to be covered by new committee policy)
    • Building Modifications
      • HVAC, John Nicholas / Architect, Jason Phang / Electrical, Jimmy T / Helper, Steve Owens / DIYer/System Admin, Ian Cazabat / Packing Crates, Paula Pankratz / Basic repair, Bill Moehring / DIYer, Anna DiSalvo / Designer/Builder, Heather New / DIYer & Pickup, Roy Lyon
    • Garage Sale Committee
  • Motion made by Malissa (2nd by Devin) to accept the list of current standing and ad hoc committees as listed in the minutes above.
    • Motion Passes: 7 approved, 0 abstained

@DECISION: Committee list updated per Meeting minutes from 10/17/2019.

  • Garage Sale
    • Room 7 is full of stuff
    • Started filling Room 8
    • David is loaning a 4x8 trailer to help transport stuff for the fair

New Business

  • New building Area Allocation Vote

Upcoming Events

Committee Reports

Requested items from each committee:

  • Accomplishments this month
  • Upcoming goals
  • Where do you need help/how to get involved?


IT - Tom Bloom

Membership

Looking for a new committee lead

Creator Showroom - Dean Day

Communications (and Wikibrarian) - LaDeana Dockery

  • Looking for someone to take over Communications

Security (and Safety) - Ken Steadman

  • Adding Gary Titus and Phillip Frasier to the Security System
  • Have fire detection and have it monitored (working on permit)
  • Have motion and door detection and remote monitoring
  • Jeff Eck has procured the sheet metal to replace where the wood is on the broken windows in the door
  • Still procuring parts to do electronic badge-in on the new building (should be a pretty quick install)

Scholarships

Looking for someone to take over Scholarships

Outreach (and Education) - Daryl Goad

  • Did screen printing at Mulvane Library
  • Will be doing a lot more in the coming months
  • had 1 new member join from a presentation a member gave to MENSA
  • Pretty Prairie is looking for volunteers to help teach art and technology
    • Malissa and another member taught 2 classes out there
    • Pretty Prairie is now considering starting their own makerspace4
    • Garden Plains is also looking into starting their own makerspace by teachers

Fundraising- Kate Goad

  • Had a meeting on 10/16
    • Did not get some funds from various Walmarts, suggested we try again Jan. 1st
    • Getting addresses from memberships for a direct appeal
    • Looking to work with the Building Mod Committee to put together packages for rooms
    • Need to get a group together to go in and talk with Granger
    • Want to put in a privacy policy so people are more willing to share information
    • Solar match $1000 grant
    • Want a list of donors for a donor wall

Special Projects (and Makerfaire) - Nicole Kirkhart

  • 4 makers and community build for Riverfest Parade
  • Fire Truck is making progress
    • Need to deliver it for a parade on the 26th
    • Will have it out on the 25th in front of Hero Complex for Trunk Or Treat
    • Candy is being donated by a member
    • Josh has volunteered to help 3d print trinkets

Building committee

  • Focusing on plan to get us into the building
    • need to meet whatever requirements taken care of that are set forth by zoning and occupancy requirements
    • have sprayed for spiders
    • are working on getting tile samples tested to make sure they are free of asbestos
    • working on getting fire extinguishers inspected (will happen after zoning)
  • Adjourned at 8:54pm

Decision Summary

    Task Summary

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