Difference between revisions of "Standing rules"
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Latest revision as of 18:40, 10 November 2019
- 1 Rules
- 2 Membership
- 3 Membership Meetings
- 4 Temporary standing rule adopted at 18 April 2019 Board Meeting
- 5 Policies
- 6 Committees
- Be excellent to each other
- Illegal activity is forbidden
- Share the workspace, tools, supplies, and knowledge
- Pickup after yourself by cleaning the workspace and putting away tools
- Get training on tools before using them
- Make safely (do not be on fire!)
To become a member, attend an open house or sign up online
Minors are allowed to become members, but require sponsorship by an adult. A parent or legal guardian must co-sign the minor's membership application and release of liability. Minors under the age of 16 need to be accompanied by an adult whenever at the space. Keys are available to members over the age of 16, following the key policy.
Cost of membership is $25/month, although scholarships are available upon request.
All members will go through a 30 day probationary period before they gain voting rights. During that period, new members are encouraged to integrate themselves into the community through attending Maker Mondays, volunteering on projects at MakeICT, attending and/or assisting with workshops, and/or joining in the chatter on the forums.
Membership will lapse after 30 days of nonpayment. Membership and voting rights will be suspended after 3 months of non-payment. To re-instate membership, pay dues for the upcoming month.
- MakeICT shall have regular meetings of the membership every September, December, and March, in addition to the Annual Meeting.
- Meetings shall be scheduled and announced by the Board of Directors, not less than two weeks before the meeting.
- Announcements of the meeting shall be posted in all customary physical and electronic locations.
- The meetings shall include short reports on what MakeICT has been doing through its various programs and address any issues that need to be addressed.
Standing rules amended at the 2018 Annual Meeting
Temporary standing rule adopted at 18 April 2019 Board Meeting
A member meeting may be called by Jens Torell (the building committee lead) and 3 members of the board in April or May 2019.
This shall cease to be a standing rule after June 1, 2019.
Standing rules amended at the April_18_2019
Refer to Category:Rules and policies for all policies. The following policies are referred to frequently and applicable to all members.
Building Access Policy
- No person may occupy the MakeICT Makerspace outside of officially posted event times except for the following:
- Members in good standing who are in possession of a key to the makerspace that has been granted in accordance with the Key Policy.
- Guests of members with keys, as described in the Guest policy.
- All members and guests must obey all Standing rules and policies.
- All members and guests must have a signed waiver on file before using any equipment in the makerspace, and must have the appropriate authorizations for any equipment that requires authorization, as specified in each area access policy.
- People who have been asked to leave the space by security, and people who have had keys revoked, may only be present as guests of security officers or board members.
- All members and guests must visibly wear an ID issued by MakeICT while in the makerspace.
- Members with keys must wear their photo ID badge.
- Temporary IDs will be issued to guests, event participants, and members who do not have one.
- Photo ID Badges will be issued to members once they have completed the requirements for obtaining a key to the building.
- Photo ID Badges may be issued to members without keys, but must be visually distinct from the keyed member badges
- Photo ID Badges may be issued to frequent guests, but must be visually distinct from member badges, and have the name(s) of the sponsoring member(s) printed on them.
Approved by the board 19 April 2018
- Members with keys may bring guests into the MakeICT Makerspace.
- Guests must sign-in and wear a guest ID.
- Any person who is not a member with a key must be the guest of a member with a key to occupy the MakeICT Makerspace outside of officially posted event times.
- This includes members who have not yet received their key, have lost their key, or, for any reason, do not have a key upon arrival at the makerspace.
- Members are responsible for their guests and their actions.
- Guests must be directly supervised at all times while in the MakeICT Makerspace.
- This includes children. The lounge is not a daycare.
- Guests are strongly encouraged to become members and obtain a key.
- Three guests or fewer do not require any type of reservation. Members with keys may host a private meeting or event at the MakeICT Makerspace, as long as they are not charging a fee, only exception to this is tutoring. If any rooms or resources are to be held, or if there are more than 3 non-member guests, a reservation must be submitted and approved 14 days in advance. The host member is responsible/liable for activities of their guests, and all guests must follow official guest policies. There is no fee for this resource to our members, but a donation is suggested to offset facility costs.
- To submit a reservation, fill out the form at http://makeict.org/reservations
- Reservations will be listed on the public calendar
A key that grants 24/7 access to the MakeICT Makerspace can be obtained, at the discretion of the Security Group, by members who meet the following criteria:
Obtaining a key
- Participate in a New Member Orientation and be an active member in good standing with MakeICT and all of its programs.
- Become part of the community by completing a Key Application Form that includes the following:
- A few multiple-choice and short answer questions to learn more about you.
- 6 signature fields to meet some members of our community:
- 2 board members or program directors
- 2 area leads, assistant area leads, or committee leads
- 2 active keyed members
- Signers will get acquainted with you by asking you questions about yourself.
- Some rules that you must adhere to including but not limited to:
- Contact the Security Team and submit your Key Application Form to request a key.
- Security Officers will ask you questions to become acquainted with you, similar to when you received your signatures.
Having a key
- Each member who retains a key and access to the space must have a completed Key Application Form on file.
Losing a key
- A lost key must be reported immediately so that it can be deactivated. If the key is found later, it can be reactivated.
- Replacement keys are $5.00.
Revoking key access
- The following events may result in forfeiture of your key:
- Loaning your key to any other person.
- Duplicating your key without authorization.
- Disobeying any policy set by MakeICT or any of its programs.
- Any active Security Officer may deactivate a key of a member and must immediately notify the Lead Security Officer.
- In the event a key is revoked, Lead Security Officer shall notify the appropriate member, the Makerspace Area Leads, and the Board of Directors of the reason by phone or E-mail within 48 hours.
Regaining key access
- If a member's key is revoked, they can request another one by filling out another Key Application Form and submitting it to the Board of Directors.
- The Key Application Form process can be bypassed with a Key Assignment Form filled out by the Lead Security Officer.
- All changes to the Key Application or Key Assignment forms must be submitted to the board for approval.
Committees are voluntary groups, formed in order to operate and maintain a new area of the Makerspace, foster growth of a community of interested persons, or accomplish certain needs, subject to the oversight of the Board of Directors. The three types of committees are: Standing Committees which are formed by the Board and are on-going Ad Hoc Committees which are formed by the board to do a specific task and serve for a defined amount of time Specialized Committees are formed by the membership and approved by the Board. The board may approve, modify and approve, or deny the request to form the committee. If approved, the board may assign physical space or other assets, equipment, and a budget to the newly formed committee as it sees fit.
Specialized Committee Formation
- At least 5 members are required to form a specialized committee, by adding the request to the next monthly Board agenda, that includes:
- the name of the committee
- description of what it does
- names all committee members
- recommended chair
- There is no limit to the number of committees a member can serve on.
- If the number of committee members drops below 5, the committee will have a grace period of 90 days in order to recruit enough members to remain active. Committees initially established by the Board of Directors can only be dissolved by vote of the Board.
- When a committee is dissolved by a vote of the Board all monetary assets will return to the general fund of the makerspace. Any physical assets of the committee can be requested by another committee in writing prior to the next month’s board meeting, any physical assets not requested by the next month’s board meeting by another committee can be disposed of with the written approval of at least 3 board members.
- Each Committee shall select by vote a recommended Committee Chairperson and shall vote for a Committee Chairperson prior to the September Board Meeting each year, so that the recommendation may be presented to the Board. The Board shall appoint the Chairperson for each Committee, taking into consideration the recommendation of the Committee.
- The Committee Chair, once appointed by the board, shall appoint a Vice Chair.
- Duties of the Committee Chair:
- The principal duty of the Chair is the recruitment of Committee members, and organization of volunteer activities needed to operate and maintain the Committee resources.
- Responsible for operations of the Committee, providing reports on the status and activities of the committee at the monthly Board of Directors meeting, and managing the finances of the committee. This will include reviewing financial transactions attributed to their committee and working with the Treasurer or Accountant to correct any errors.
- Maintaining the safety of the Committee area, including ensuring the safe operation of all tooling.
- Maintaining good order of committee area and resources, ensuring adequate supplies of consumable items are maintained.
- Enforcing the rules established by the committee, and of MakeICT within their area.
- Maintain an accurate inventory of all tools and equipment, in the format provided by the Board.
- Duties of the Vice-Chair
- Assist the Chair, as determined by the Chair or by the Committee at large.
- Provide oversight and supervision of the Committee area when Chair is not present.
- Serve as Interim Chair when:
- The Chair is not available due to vacation or illness
- Has resigned or been removed by the Board
Committee Responsibilities and Rules
- Committees shall hold meetings each calendar month at minimum. Committee meetings shall be regularly scheduled on either a specific day of the month (for example, the 13th) or a specified day of the week (for example, the second Monday of each month). To be considered a committee member you must attend 75% of the committee meeting, 9 being the minimum.
- The Committee Chair may make purchases of supplies and/or tooling without Committee vote, for purchases in amounts less than $500, or 1/3 of the Committees total fund balance, whichever is smaller.
- Purchases for items exceeding $500 require a majority vote of the Committee at the next regularly scheduled Committee meeting, or at a duly called emergency meeting, or by a vote of the Board of Directors.
- Committees are responsible for establishing the rules of the Committee area.
- The Chair/Vice-Chair shall be empowered to enforce the rules of the Committee, and of MakeICT within the Committee area, and may limit access to the Committee area for a time not to exceed the last day of the subsequent month. The Chair may petition the Security Lead to enforce a longer or more stringent consequence.
- Committee meetings must be posted on the calendar and announced on the forums. Meetings to select a chair recommendation shall be published a minimum of 5 days in advance.
- The Chair may hold an emergency Committee meeting with 5 days’ notice on the forums of MakeICT, and on signs conspicuously posted in the committee area, provided a good faith effort to notify all current committee members is performed, and that the time of the meeting is not unreasonably restrictive on the members.
- Committees may establish other positions as needed to ensure the effective operation of the committee, or to accomplish Committee goals. Ad Hoc positions with spending authority, or administrative access to MakeICT resources, require the approval of the Board.
- Each committee will need to maintain a page on the wiki with at least the following information:
- The name of the committee chair
- A list of all active members
- A brief statement listing the goals or tasks assigned to the committee.
- Links to any available owner’s manuals or technical information for all committee equipment.
- All rules made by the committee for committee areas or covering all committee equipment.
- Any new rules made by the committee for specific committee equipment.